EvenRound for treasurers and society secretaries
Last updated by The EvenRound team.
Membership dues, annual ball deposits, and one committee handover spreadsheet that nobody can find at year-end.
Treasurer is the role nobody volunteers for and nobody thanks. You're chasing 30 people for their £25 membership, fronting deposits for the Christmas dinner, and writing it all up for the AGM. EvenRound Pro gives you an audit log, accounting CSV export (clean import to QuickBooks, Xero, FreeAgent), and restricted-add mode so members can see what they owe without anyone accidentally double-logging the same bar tab.
Common scenarios
Recommended setup
Pro subscription, restricted-add mode on, budget cap set to the approved annual budget. Add every committee member who needs visibility but lock expense-creation to the treasurer. Use the accent colour to match society branding for the year-end summary email.
Sample calculation
University rowing club, 18 members, autumn term expenses
| Who paid | For | Amount |
|---|---|---|
| Treasurer (you) | Boathouse insurance renewal | £420 |
| Captain | Race entry fees (4 regattas) | £280 |
| Social sec | Curry night deposit | £90 |
| Treasurer (you) | New cox-box | £165 |
Settlement
Total spend £955 against £1,200 termly budget (80% used, on track). Each member owes £53.06; settled via club-account standing orders by week 8.
Why EvenRound works for treasurers and society secretaries
- Audit log records every action with who-did-what timestamps - committee handover-ready.
- Accounting CSV export matches the column shape your bookkeeper expects (QuickBooks, Xero, FreeAgent).
- Restricted-add keeps the books clean - only the treasurer logs expenses, members see their share.
- Budget cap with progress bar warns the committee before you blow the term's budget.
Related reading
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